EVENTS: 7 Quick Must-Dos When Hiring a Cigar Roller for your Event

No fluff, here. These are just things that I consistently see done wrong at events with cigar roller. I always cringe and think how easily this could have been fixed and presented well, so that the guests got the best experience possible.

  1. Ask for a photo of the table the person will be rolling at. It should be wood, size appropriate, and authentic looking. Now, for some reason, most cigar rollers will ask you to provide the table. No worries. Rent a 4×30″ table with a burlap linen. A 6′ table looks way to big, and a poly linen just ruins the whole look! And remember to have a matching wooden chair. Some will bring the table, but not a chair. Plan for both things to make sure the look is on point.
  2. Make sure they bring tools and boxes to decorate the table. A wooden block and a knife do not cut it (ha, ha, I just got my pun). You want the cigar holder with the cutouts, the leaf press, and maybe some old cigar boxes. Look at the photo above for inspiration. Screenshot it and send it to them. “This is what I want the table to look like please.”
  3. Cigars dry up quickly if they are not protected, so make sure the cigar roller is bringing plastic sleeves for each cigar. This allows guests to take home this wonderful favor. Also, if you want to deter the guests from smoking at your event, you can let the roller know to give out each cigar in the wrapper with a sticker. This usually works.
  4. LIGHTING Are you tired of me saying this yet?! Lighting will make or break any element you have at your event. You can cover all the bases I went over above, but if you have an under (or over) lit cigar roller, the effect is just not there. So choose a dark, or moody area for the table, and then properly spotlight it from above. One magnetic pinspot, or well placed standing lamp, is all you need to create the perfect vignette.
  5. Now this one is funny to me. Cigar Roller, check. Cigars, check. Matches and ash trays? Did anyone get matches and ash trays? In Spanish we say “se cae de la mata” (translates to it falls from the tree) or OBVIOUS. But not so obvious as I consistently see this at many events.
  6. Cigar rings are a cute way to customize the experience for your event. They are very easy to order on places like Etsy. Here is a link to one shop that designs beautiful ones. Make sure you TELL your cigar roller that you are bringing them. They have special tools and glues to stick these on.
  7. Finally, when calculating what quantity to get, I usually suggest to get 60%-70% of your guest count for most things like cake, mints, programs, etc… But I have seen how everyone loves these. Whether they are an aficionado or not, they have a husband, grandfather, or friend that love them, and they happily take one to gift. Plan for one for each guest attending your event.

5 Quickest Ways to Save on your Big Day!

Here are Five simple tips that will help you save BIG BUCKS on your wedding. 

 
1. Location is key! Wedding venues in major cities, like Miami, FL  raise their prices because of their high demand location. By finding a venue that is on the outskirts of the city, you can save big. I like to look at places like Ft. Lauderdale, Homestead, or Key Largo.You can save up to 50% of the cost for a venue that’s just as nice or sometimes even nicer! Just be sure that there are hotels near the venue. You do not want to blow your savings on the transportation needed to get your guests to the venue.
Another way to save on your venue is to have your wedding on a Friday or Sunday; the fees for venues drop dramatically, and other vendors give discounts as well since they have less demand than on a Saturday.

2. Reduce your guest count! This is one of the fastest ways you can save money. Everything you purchase will be “per person” from your catering, the liquor, and even your rentals! If you limit the amount of people you invite, you will be able to achieve the look you want within your budget. If you haven’t already, watch our Budget & Guest Count video.


3. Skip the premium open bar! Rather than investing on liquor that will most likely not be consumed or appreciated, pick one or two liquors that you know guests will enjoy. My favorite combination is a vodka, white rum, white wine, and red wine. Then pick fun mixers and garnishes that your guests will enjoy. Or opt to have a specialty cocktail, a nitrogen bar, or a mixology bar! By not having to purchase all of the typical options in a bar, you will save big. And as a bonus, when there are less choices, the bartenders are able to work faster. That will reduce the wait time at the bar.

4. Save on wedding stationary! One of the easiest ways to do this is to have someone design your stationary. I love to find artists on websites like Etsy.com. You will be able to get something completely customized for you. And while they are at it, don’t stop at wedding invitations, have them design the menus, programs, even the place cards. Then have the designer send you the digital files and have the items printed at your local print shop! Nowadays print shops have more than just your ordinary card stock. From linen to kraft paper, there are many choices to get the look you want.

5. Do a little legwork when it comes to the decor! For instance, you can purchase vases at a craft store or even the dollar store and supply them to the florists. Florists will then only charge you for the flowers and their labor. I have been able to get the same vase that a florist was charging me $40.00 for for $3.00 at Walmart! Multiple that by 15 vases, that was a $555.00 saving!!
This applies to other vendors as well. Another example is a draping company. You can supply them with the fabric, or tie backs that you would like to use, for example, and they will just charge you for their labor.As a planner, I have saved my wedding and corporate clients thousands of dollars by following these tip.  They are simple, but the savings will add up fast!
Cheers! Joan Love

Plan your Wedding like a Professional on our NEW YouTube channel!

     You may have zero experience planning your wedding, but I have 13 years of it. So follow along on my brand new YouTube channel as I help you plan your wedding from A to Z. Every week I will be posting a new video. I will follow the same planning timeline I use with our clients at Love.Style.Events. Every step of the way I will provide you with tips, tricks, and red flags to look out for. From choosing your venue, to thank you notes, I will guide you so that you can avoid pitfalls and plan your own wedding like a professional planner.

Oh and if you have any questions about your wedding, or a corporate event, or any party; write it in the YouTube comments or send me an email. I will be happy to answer, and I might even make a video out of it. I can’t wait to see you there!!!

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